Working with Parent Logins from an Admin or Semi-Admin Account

From Online Grades Documentation

Both Administrators and Semi-Administrators have access to the "Add Parent" and "Edit Parent" menu options on their main menu of the admin interface. Through these options you can do common tasks for parents like:

• Creating new parent accounts
• Resetting parent passwords
• Adding/removing student accounts to parent accounts

The "Add Parent" screen allows you to add a new parent account. Depending on how your Online Grades instance is set up Parents may or may not be allowed to either self register. If parents are not allowed to self-register then your two options for allowing parent access are adding them manually or via a mass upload directly to the database.

To manually add a parent you select the "Add Parent" menu option and fill in all the required information.

When you hit save the Parent account is immediately added. You are given the option of emailing the parent a notification of their new account access, or you can close the notification email without sending it.

Once a parent account is added the parent has the ability to log in and add students to their account if they know the student id and password. Any student whose grades are available through your Online Grades installation can be added to a parent account, even if the parent has students who attend multiple schools.

In addition any administrator can add student and remove student accounts from parent accounts by using the “Edit/Delete Parent” option. First you have to choose which parent account you wish to edit and click "Load User":

There are two sections to the Parent Editor. The top portion deals with the Parent’s email address, login name, and password. The bottom portion allows you to add and remove students from a parent account. In the example below there are not yet any student accounts associated with this parent account.

To add a student account, simply enter the student id and select the correct school the student attends. Then click “Add Student”. You will get a confirmation that the student was added and you can add additional students:

If you want to confirm that the student you have added is the correct student (and you have the student names loaded into the database) you can click on "Edit Student" to view the information on that student.

If you try to enter a student that does not exist

Student accounts can be removed from a parent account using the remove button.